Step 1: Preliminary Evaluation

① Preliminary
Eligibility & Completeness

② Detailed
Technical & Financial

③ Error Check
Arithmetic & Ranking

④ Post-Qualification
Lowest Bidder Analysis

Back

Table 4.1 – Evaluate eligibility, completeness & responsiveness for each bidder. Mark Y = Complied, N = Does Not Meet, NA = Not Applicable.

Proceed to Detailed Evaluation

Select Bidder to Evaluate (4 bidders) Responsive: 3 | Non-Responsive: 1 | Pending: 0

1. NEW TEST Bid: KShs. 125,000,000.00 | Security: TEST BANK

RESPONSIVE (R)

No.	RESPONSIVENESS CRITERIA	RESULT
1	Certified Certificate of Incorporation issued by Registrar of Companies. Failure Reason (required for N):
2	Current Certified CR12 Certificate (dated within 6 Months before date of opening) from the Registrar of Companies with Identification Documents of Directors and all individuals listed on the CR12. (ID or Passport). Failure Reason (required for N):
3	Valid Certified Current Single Business Permit. Failure Reason (required for N):
4	Valid Tax Compliance Certificate or Tax exemption certificate issued by Kenya Revenue Authority in accordance with ITT 4.14. Failure Reason (required for N):
5	Tender Security of the required amount (KShs. 1,000,000.00) in the required format, valid for at least 240 days from the specified date of bid opening. Failure Reason (required for N):
6	Duly filled, signed and stamped Tender Securing Declaration form (YWPD) / Where Applicable. Failure Reason (required for N):
7	Tenderer registered with appropriate authority (AGPO Group Registered with National Treasury – Valid Certificate). N/A if not AGPO tender. Failure Reason (required for N):
8	Properly and duly filled, signed and stamped Form of Bid and Appendix to Form of Bid by the authorized person through the power of attorney with bid validity of two hundred and ten (210) days from the specified date of bid opening. Failure Reason (required for N):
9	Form of Tender on letterhead stationery including: Tenderer's Eligibility / Confidential Business Questionnaire; Certificate of Independent Tender Determination; Self-Declaration; Declaration and commitment to the Code of Ethics for Persons Participating in Public Procurement and Asset Disposal 2015. Failure Reason (required for N):
10	The Tender is signed by the person with power of attorney, without material deviation, reservation, or omission. Failure Reason (required for N):
11	Written power of attorney authorizing the signatory of the bid to commit the Bidder, Witnessed by a Commissioner of Oaths and signed by all the Firm's Directors. Failure Reason (required for N):
12	Current Certificate of Registration with National Construction Authority in the Category "NCA 5 or 6 or 7" together with a valid NCA practicing license. Failure Reason (required for N):
13	Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRRA Staff. Failure Reason (required for N):
14	Chronological Serialization of all pages of the tender document (sequential format: 1, 2, 3, 4, 5…) from the first page to the last page. Failure Reason (required for N):
15	Tender submission: One Original clearly marked "ORIGINAL" and One hard copy clearly marked "COPY". Failure Reason (required for N):
16	Properly and duly filled, signed and stamped proof of having not been declared ineligible by the PPRA as described in ITT 3.7. Failure Reason (required for N):
17	Submission of Audited Accounts or equivalent for the last three [3] years (with valid ICPAK license of the auditor) demonstrating financial position, cash flow, turnover and working capital. Failure Reason (required for N):
18	Properly and duly filled, signed and stamped Bill of Quantities (any alterations countersigned by the authorized person). Failure Reason (required for N):
19	Properly and duly filled, signed and stamped Form of Equipment (FORM EQU) – A separate Form shall be prepared for each item of equipment listed. Failure Reason (required for N):
20	Properly and duly filled, signed and stamped Contractor's Representative and Key Personnel Schedule (FORM PER 1 & 2) with declaration for both parties. Failure Reason (required for N):
21	Properly and duly filled, signed and stamped Tenderer Information (FORM ELI-1.1). Failure Reason (required for N):
22	Properly and duly filled, signed and stamped form of Historical Contract Non-Performance, Pending Litigation and Litigation History (FORM CON-2). Failure Reason (required for N):
23	Properly and duly filled, signed and stamped form of Financial Situation and Performance, Source of Finance and Financial Documents (FORM FIN-3.1). Failure Reason (required for N):
24	Properly and duly filled, signed and stamped form of Average Annual Construction Turnover (FORM FIN-3.2). Failure Reason (required for N):
25	Properly and duly filled, signed and stamped form of Financial Resources (FORM FIN-3.3). Failure Reason (required for N):
26	Properly and duly filled, signed and stamped form of Current Contract Commitments / Works in Progress (FORM FIN-3.4). Failure Reason (required for N):
27	Properly and duly filled, signed and stamped form of General Construction Experience (FORM EXP-4.1). Failure Reason (required for N):
28	Properly and duly filled, signed and stamped form of Specific Construction and Contract Management Experience (FORM EXP-4.2(a)). Failure Reason (required for N):
29	Properly and duly filled, signed and stamped form of Construction Experience in Key Activities (FORM EXP-4.2(b)). Failure Reason (required for N):
30	Properly and duly filled, signed and stamped Self-declaration that the person/tenderer is not debarred in the matter of the Public Procurement and Asset Disposal Act 2015 (FORM SD1). Failure Reason (required for N):
31	Must submit APPENDIX 1 form of fraud and corruption (Appendix 1 shall not be modified). Failure Reason (required for N):
RECOMMENDATION:		R

1. NEW TEST Bid: KShs. 98,500,000.00 | Security: TEST BANK

RESPONSIVE (R)

No.	RESPONSIVENESS CRITERIA	RESULT
1	Certified Certificate of Incorporation issued by Registrar of Companies. Failure Reason (required for N):
2	Current Certified CR12 Certificate (dated within 6 Months before date of opening) from the Registrar of Companies with Identification Documents of Directors and all individuals listed on the CR12. (ID or Passport). Failure Reason (required for N):
3	Valid Certified Current Single Business Permit. Failure Reason (required for N):
4	Valid Tax Compliance Certificate or Tax exemption certificate issued by Kenya Revenue Authority in accordance with ITT 4.14. Failure Reason (required for N):
5	Tender Security of the required amount (KShs. 1,000,000.00) in the required format, valid for at least 240 days from the specified date of bid opening. Failure Reason (required for N):
6	Duly filled, signed and stamped Tender Securing Declaration form (YWPD) / Where Applicable. Failure Reason (required for N):
7	Tenderer registered with appropriate authority (AGPO Group Registered with National Treasury – Valid Certificate). N/A if not AGPO tender. Failure Reason (required for N):
8	Properly and duly filled, signed and stamped Form of Bid and Appendix to Form of Bid by the authorized person through the power of attorney with bid validity of two hundred and ten (210) days from the specified date of bid opening. Failure Reason (required for N):
9	Form of Tender on letterhead stationery including: Tenderer's Eligibility / Confidential Business Questionnaire; Certificate of Independent Tender Determination; Self-Declaration; Declaration and commitment to the Code of Ethics for Persons Participating in Public Procurement and Asset Disposal 2015. Failure Reason (required for N):
10	The Tender is signed by the person with power of attorney, without material deviation, reservation, or omission. Failure Reason (required for N):
11	Written power of attorney authorizing the signatory of the bid to commit the Bidder, Witnessed by a Commissioner of Oaths and signed by all the Firm's Directors. Failure Reason (required for N):
12	Current Certificate of Registration with National Construction Authority in the Category "NCA 5 or 6 or 7" together with a valid NCA practicing license. Failure Reason (required for N):
13	Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRRA Staff. Failure Reason (required for N):
14	Chronological Serialization of all pages of the tender document (sequential format: 1, 2, 3, 4, 5…) from the first page to the last page. Failure Reason (required for N):
15	Tender submission: One Original clearly marked "ORIGINAL" and One hard copy clearly marked "COPY". Failure Reason (required for N):
16	Properly and duly filled, signed and stamped proof of having not been declared ineligible by the PPRA as described in ITT 3.7. Failure Reason (required for N):
17	Submission of Audited Accounts or equivalent for the last three [3] years (with valid ICPAK license of the auditor) demonstrating financial position, cash flow, turnover and working capital. Failure Reason (required for N):
18	Properly and duly filled, signed and stamped Bill of Quantities (any alterations countersigned by the authorized person). Failure Reason (required for N):
19	Properly and duly filled, signed and stamped Form of Equipment (FORM EQU) – A separate Form shall be prepared for each item of equipment listed. Failure Reason (required for N):
20	Properly and duly filled, signed and stamped Contractor's Representative and Key Personnel Schedule (FORM PER 1 & 2) with declaration for both parties. Failure Reason (required for N):
21	Properly and duly filled, signed and stamped Tenderer Information (FORM ELI-1.1). Failure Reason (required for N):
22	Properly and duly filled, signed and stamped form of Historical Contract Non-Performance, Pending Litigation and Litigation History (FORM CON-2). Failure Reason (required for N):
23	Properly and duly filled, signed and stamped form of Financial Situation and Performance, Source of Finance and Financial Documents (FORM FIN-3.1). Failure Reason (required for N):
24	Properly and duly filled, signed and stamped form of Average Annual Construction Turnover (FORM FIN-3.2). Failure Reason (required for N):
25	Properly and duly filled, signed and stamped form of Financial Resources (FORM FIN-3.3). Failure Reason (required for N):
26	Properly and duly filled, signed and stamped form of Current Contract Commitments / Works in Progress (FORM FIN-3.4). Failure Reason (required for N):
27	Properly and duly filled, signed and stamped form of General Construction Experience (FORM EXP-4.1). Failure Reason (required for N):
28	Properly and duly filled, signed and stamped form of Specific Construction and Contract Management Experience (FORM EXP-4.2(a)). Failure Reason (required for N):
29	Properly and duly filled, signed and stamped form of Construction Experience in Key Activities (FORM EXP-4.2(b)). Failure Reason (required for N):
30	Properly and duly filled, signed and stamped Self-declaration that the person/tenderer is not debarred in the matter of the Public Procurement and Asset Disposal Act 2015 (FORM SD1). Failure Reason (required for N):
31	Must submit APPENDIX 1 form of fraud and corruption (Appendix 1 shall not be modified). Failure Reason (required for N):
RECOMMENDATION:		R

2. NEW TEST 3 Bid: KShs. 115,750,000.00 | Security: TEST BANK

NON-RESPONSIVE (NR)

No.	RESPONSIVENESS CRITERIA	RESULT
1	Certified Certificate of Incorporation issued by Registrar of Companies. Failure Reason (required for N):
2	Current Certified CR12 Certificate (dated within 6 Months before date of opening) from the Registrar of Companies with Identification Documents of Directors and all individuals listed on the CR12. (ID or Passport). Failure Reason (required for N):
3	Valid Certified Current Single Business Permit. Failure Reason (required for N):
4	Valid Tax Compliance Certificate or Tax exemption certificate issued by Kenya Revenue Authority in accordance with ITT 4.14. Failure Reason (required for N):
5	Tender Security of the required amount (KShs. 1,000,000.00) in the required format, valid for at least 240 days from the specified date of bid opening. Failure Reason (required for N):
6	Duly filled, signed and stamped Tender Securing Declaration form (YWPD) / Where Applicable. Failure Reason (required for N):
7	Tenderer registered with appropriate authority (AGPO Group Registered with National Treasury – Valid Certificate). N/A if not AGPO tender. Failure Reason (required for N): not required
8	Properly and duly filled, signed and stamped Form of Bid and Appendix to Form of Bid by the authorized person through the power of attorney with bid validity of two hundred and ten (210) days from the specified date of bid opening. Failure Reason (required for N):
9	Form of Tender on letterhead stationery including: Tenderer's Eligibility / Confidential Business Questionnaire; Certificate of Independent Tender Determination; Self-Declaration; Declaration and commitment to the Code of Ethics for Persons Participating in Public Procurement and Asset Disposal 2015. Failure Reason (required for N):
10	The Tender is signed by the person with power of attorney, without material deviation, reservation, or omission. Failure Reason (required for N):
11	Written power of attorney authorizing the signatory of the bid to commit the Bidder, Witnessed by a Commissioner of Oaths and signed by all the Firm's Directors. Failure Reason (required for N):
12	Current Certificate of Registration with National Construction Authority in the Category "NCA 5 or 6 or 7" together with a valid NCA practicing license. Failure Reason (required for N):
13	Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRRA Staff. Failure Reason (required for N):
14	Chronological Serialization of all pages of the tender document (sequential format: 1, 2, 3, 4, 5…) from the first page to the last page. Failure Reason (required for N):
15	Tender submission: One Original clearly marked "ORIGINAL" and One hard copy clearly marked "COPY". Failure Reason (required for N):
16	Properly and duly filled, signed and stamped proof of having not been declared ineligible by the PPRA as described in ITT 3.7. Failure Reason (required for N):
17	Submission of Audited Accounts or equivalent for the last three [3] years (with valid ICPAK license of the auditor) demonstrating financial position, cash flow, turnover and working capital. Failure Reason (required for N):
18	Properly and duly filled, signed and stamped Bill of Quantities (any alterations countersigned by the authorized person). Failure Reason (required for N):
19	Properly and duly filled, signed and stamped Form of Equipment (FORM EQU) – A separate Form shall be prepared for each item of equipment listed. Failure Reason (required for N):
20	Properly and duly filled, signed and stamped Contractor's Representative and Key Personnel Schedule (FORM PER 1 & 2) with declaration for both parties. Failure Reason (required for N):
21	Properly and duly filled, signed and stamped Tenderer Information (FORM ELI-1.1). Failure Reason (required for N):
22	Properly and duly filled, signed and stamped form of Historical Contract Non-Performance, Pending Litigation and Litigation History (FORM CON-2). Failure Reason (required for N):
23	Properly and duly filled, signed and stamped form of Financial Situation and Performance, Source of Finance and Financial Documents (FORM FIN-3.1). Failure Reason (required for N):
24	Properly and duly filled, signed and stamped form of Average Annual Construction Turnover (FORM FIN-3.2). Failure Reason (required for N):
25	Properly and duly filled, signed and stamped form of Financial Resources (FORM FIN-3.3). Failure Reason (required for N):
26	Properly and duly filled, signed and stamped form of Current Contract Commitments / Works in Progress (FORM FIN-3.4). Failure Reason (required for N):
27	Properly and duly filled, signed and stamped form of General Construction Experience (FORM EXP-4.1). Failure Reason (required for N):
28	Properly and duly filled, signed and stamped form of Specific Construction and Contract Management Experience (FORM EXP-4.2(a)). Failure Reason (required for N):
29	Properly and duly filled, signed and stamped form of Construction Experience in Key Activities (FORM EXP-4.2(b)). Failure Reason (required for N):
30	Properly and duly filled, signed and stamped Self-declaration that the person/tenderer is not debarred in the matter of the Public Procurement and Asset Disposal Act 2015 (FORM SD1). Failure Reason (required for N):
31	Must submit APPENDIX 1 form of fraud and corruption (Appendix 1 shall not be modified). Failure Reason (required for N):
RECOMMENDATION:		NR

Non-Compliance Details – NEW TEST 3

N1 not required

3. ERP SYSTEM Bid: KShs. 142,300,000.00 | Security: TEST BANK

RESPONSIVE (R)

No.	RESPONSIVENESS CRITERIA	RESULT
1	Certified Certificate of Incorporation issued by Registrar of Companies. Failure Reason (required for N):
2	Current Certified CR12 Certificate (dated within 6 Months before date of opening) from the Registrar of Companies with Identification Documents of Directors and all individuals listed on the CR12. (ID or Passport). Failure Reason (required for N):
3	Valid Certified Current Single Business Permit. Failure Reason (required for N):
4	Valid Tax Compliance Certificate or Tax exemption certificate issued by Kenya Revenue Authority in accordance with ITT 4.14. Failure Reason (required for N):
5	Tender Security of the required amount (KShs. 1,000,000.00) in the required format, valid for at least 240 days from the specified date of bid opening. Failure Reason (required for N):
6	Duly filled, signed and stamped Tender Securing Declaration form (YWPD) / Where Applicable. Failure Reason (required for N):
7	Tenderer registered with appropriate authority (AGPO Group Registered with National Treasury – Valid Certificate). N/A if not AGPO tender. Failure Reason (required for N):
8	Properly and duly filled, signed and stamped Form of Bid and Appendix to Form of Bid by the authorized person through the power of attorney with bid validity of two hundred and ten (210) days from the specified date of bid opening. Failure Reason (required for N):
9	Form of Tender on letterhead stationery including: Tenderer's Eligibility / Confidential Business Questionnaire; Certificate of Independent Tender Determination; Self-Declaration; Declaration and commitment to the Code of Ethics for Persons Participating in Public Procurement and Asset Disposal 2015. Failure Reason (required for N):
10	The Tender is signed by the person with power of attorney, without material deviation, reservation, or omission. Failure Reason (required for N):
11	Written power of attorney authorizing the signatory of the bid to commit the Bidder, Witnessed by a Commissioner of Oaths and signed by all the Firm's Directors. Failure Reason (required for N):
12	Current Certificate of Registration with National Construction Authority in the Category "NCA 5 or 6 or 7" together with a valid NCA practicing license. Failure Reason (required for N):
13	Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRRA Staff. Failure Reason (required for N):
14	Chronological Serialization of all pages of the tender document (sequential format: 1, 2, 3, 4, 5…) from the first page to the last page. Failure Reason (required for N):
15	Tender submission: One Original clearly marked "ORIGINAL" and One hard copy clearly marked "COPY". Failure Reason (required for N):
16	Properly and duly filled, signed and stamped proof of having not been declared ineligible by the PPRA as described in ITT 3.7. Failure Reason (required for N):
17	Submission of Audited Accounts or equivalent for the last three [3] years (with valid ICPAK license of the auditor) demonstrating financial position, cash flow, turnover and working capital. Failure Reason (required for N):
18	Properly and duly filled, signed and stamped Bill of Quantities (any alterations countersigned by the authorized person). Failure Reason (required for N):
19	Properly and duly filled, signed and stamped Form of Equipment (FORM EQU) – A separate Form shall be prepared for each item of equipment listed. Failure Reason (required for N):
20	Properly and duly filled, signed and stamped Contractor's Representative and Key Personnel Schedule (FORM PER 1 & 2) with declaration for both parties. Failure Reason (required for N):
21	Properly and duly filled, signed and stamped Tenderer Information (FORM ELI-1.1). Failure Reason (required for N):
22	Properly and duly filled, signed and stamped form of Historical Contract Non-Performance, Pending Litigation and Litigation History (FORM CON-2). Failure Reason (required for N):
23	Properly and duly filled, signed and stamped form of Financial Situation and Performance, Source of Finance and Financial Documents (FORM FIN-3.1). Failure Reason (required for N):
24	Properly and duly filled, signed and stamped form of Average Annual Construction Turnover (FORM FIN-3.2). Failure Reason (required for N):
25	Properly and duly filled, signed and stamped form of Financial Resources (FORM FIN-3.3). Failure Reason (required for N):
26	Properly and duly filled, signed and stamped form of Current Contract Commitments / Works in Progress (FORM FIN-3.4). Failure Reason (required for N):
27	Properly and duly filled, signed and stamped form of General Construction Experience (FORM EXP-4.1). Failure Reason (required for N):
28	Properly and duly filled, signed and stamped form of Specific Construction and Contract Management Experience (FORM EXP-4.2(a)). Failure Reason (required for N):
29	Properly and duly filled, signed and stamped form of Construction Experience in Key Activities (FORM EXP-4.2(b)). Failure Reason (required for N):
30	Properly and duly filled, signed and stamped Self-declaration that the person/tenderer is not debarred in the matter of the Public Procurement and Asset Disposal Act 2015 (FORM SD1). Failure Reason (required for N):
31	Must submit APPENDIX 1 form of fraud and corruption (Appendix 1 shall not be modified). Failure Reason (required for N):
RECOMMENDATION:		R

Table 4.1: Evaluation Findings on Preliminary (Eligibility, Completeness & Responsiveness)

S/N	Criteria	1 NEW TEST	1 NEW TEST	2 NEW TEST 3	3 ERP SYSTEM
Tender Opening No.		1	1	2	3
RESPONSIVENESS CRITERIA
1	Certified Certificate of Incorporation issued by Registrar of Companie...	Y	Y	Y	Y
2	Current Certified CR12 Certificate (dated within 6 Months before date...	Y	Y	Y	Y
3	Valid Certified Current Single Business Permit.	Y	Y	Y	Y
4	Valid Tax Compliance Certificate or Tax exemption certificate issued b...	Y	Y	Y	Y
5	Tender Security of the required amount (KShs. 1,000,000.00) in the req...	Y	Y	Y	Y
6	Duly filled, signed and stamped Tender Securing Declaration form (YWPD...	Y	Y	Y	Y
7	Tenderer registered with appropriate authority (AGPO Group Registered...	Y	Y	N^N1	Y
8	Properly and duly filled, signed and stamped Form of Bid and Appendix...	Y	Y	Y	Y
9	Form of Tender on letterhead stationery including: Tenderer's Eligibil...	Y	Y	Y	Y
10	The Tender is signed by the person with power of attorney, without mat...	Y	Y	Y	Y
11	Written power of attorney authorizing the signatory of the bid to comm...	Y	Y	Y	Y
12	Current Certificate of Registration with National Construction Authori...	Y	Y	Y	Y
13	Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRR...	Y	Y	Y	Y
14	Chronological Serialization of all pages of the tender document (seque...	Y	Y	Y	Y
15	Tender submission: One Original clearly marked "ORIGINAL" and One hard...	Y	Y	Y	Y
16	Properly and duly filled, signed and stamped proof of having not been...	Y	Y	Y	Y
17	Submission of Audited Accounts or equivalent for the last three [3] ye...	Y	Y	Y	Y
18	Properly and duly filled, signed and stamped Bill of Quantities (any a...	Y	Y	Y	Y
19	Properly and duly filled, signed and stamped Form of Equipment (FORM E...	Y	Y	Y	Y
20	Properly and duly filled, signed and stamped Contractor's Representati...	Y	Y	Y	Y
21	Properly and duly filled, signed and stamped Tenderer Information (FOR...	Y	Y	Y	Y
22	Properly and duly filled, signed and stamped form of Historical Contra...	Y	Y	Y	Y
23	Properly and duly filled, signed and stamped form of Financial Situati...	Y	Y	Y	Y
24	Properly and duly filled, signed and stamped form of Average Annual Co...	Y	Y	Y	Y
25	Properly and duly filled, signed and stamped form of Financial Resourc...	Y	Y	Y	Y
26	Properly and duly filled, signed and stamped form of Current Contract...	Y	Y	Y	Y
27	Properly and duly filled, signed and stamped form of General Construct...	Y	Y	Y	Y
28	Properly and duly filled, signed and stamped form of Specific Construc...	Y	Y	Y	Y
29	Properly and duly filled, signed and stamped form of Construction Expe...	Y	Y	Y	Y
30	Properly and duly filled, signed and stamped Self-declaration that the...	Y	Y	Y	Y
31	Must submit APPENDIX 1 form of fraud and corruption (Appendix 1 shall...	Y	Y	Y	Y
RECOMMENDATIONS (R/NR)		R	R	NR	R

Legend / Key

R – Responsive NR – Non-Responsive Y – Complied N – Does Not Meet Criteria N/A – Not Applicable

N1 not required

Table 4.2: Detailed Preliminary Evaluation Findings (Non-Responsive Bidders)

No.	Bidder Name	Code	Detailed Deviations	Remarks
2	NEW TEST 3	N1	not required	Non-Responsive hence not subjected to further evaluation

3.5 Summary of Findings on Preliminary Evaluation

From Tables 4.1 and 4.2 above, out of the 4 bidder(s) that submitted their bids, 1 bidder(s) were found not to be responsive and did not meet the requirements of completeness criteria. They did not therefore proceed to the next stage of evaluation. 3 bidder(s) were found to be responsive and met the requirements of completeness criteria and therefore proceeded to the next stage of evaluation.

Bidder No.	Bidder Name	Bid Amount (KShs.)
1	NEW TEST	125,000,000.00
1	NEW TEST	98,500,000.00
3	ERP SYSTEM	142,300,000.00

Proceed to Step 2: Detailed Evaluation (3 responsive bidder(s))

KeRRA

KeRRA Evaluator

Step 1: Preliminary Evaluation